The Growbi System

    One system from ad click to customer arrival

    A marketing CRM and lead operation in one. Ads, team conversations, receptionist follow-up, booking and attendance share a single record, so every lead has an owner and every campaign is judged on who actually shows up.

    Free, no obligation.

    See how it works
    Growbi System
    Team workspace

    Inbox

    ActiveMineUnassigned

    New inquiry

    Unassigned

    New

    Active conversation

    Assigned to team

    Open

    Follow-up required

    Next action set

    Pending

    Appointment confirmed

    Booking connected

    Booked

    Illustrative workspace view, not a client account

    How the Growbi System moves a lead from ad click to arrival

    The Growbi System is the marketing CRM and lead operation behind every Growbi campaign. It keeps each lead's source, conversation, appointment and attendance on one record, then returns the outcome to the advertising team, so campaigns are judged on customers who arrive instead of form fills.

    1. 01

      Ad click

      Source, campaign, ad and landing page are captured with the inquiry, before anyone replies.

      OutputLead source on record

    2. 02

      Lead

      The inquiry lands in the team inbox as one connected record with contact history and status.

      OutputOne record per lead

    3. 03

      Conversation

      An owner is assigned. Growbi's receptionist team responds, qualifies and follows up from an organized queue.

      OutputOwner and next action set

    4. 04

      Appointment

      Availability, bookings and confirmations are logged on the same record as the conversation.

      OutputBooked and confirmed

    5. 05

      Arrival

      Attendance is recorded after the appointment, so a booking that never shows up stays visible.

      OutputArrived or no-show

    6. 06

      Campaign feedback

      Arrivals and no-shows flow back to the campaign view, so budget follows the ads that produce customers.

      OutputBudget decisions on arrivals

    Team inbox

    Every conversation has an owner

    New and active conversations stay in one working queue. Your team and ours can see what is unassigned, who is handling each lead, what needs follow-up and what is resolved.

    Team inbox and ownership

    New, open, pending and resolved conversations sit in one searchable queue. Each one shows who owns it and what has not been answered yet.

    • Searchable conversation history
    • Clear owner and working status
    • Unread activity stays visible
    • Receptionist work in the same queue

    Connected lead record

    Source, contact history, status, owner and appointment stay tied to the same journey.

    Managed follow-up

    Growbi's receptionist team works the same queue, with the next action visible instead of left to memory.

    Booking and attendance

    Availability, appointments, confirmations and attendance become part of the measurable lead journey.

    Campaign feedback

    Pipeline outcomes give the advertising team better signals for budget and creative decisions.

    Illustrative workspace views, not a client account.

    Inside the Growbi System

    The screens your team works in every day.

    Real screenshots from the Growbi System: the CRM where leads are worked and booked, and the reporting that ties ad spend to appointments.

    Growbi System CRM dashboard with leads, conversations, appointments and performance in one view
    CRM and team inboxEvery lead, conversation and appointment in one working view, with an owner and a status on each.
    Growbi campaign performance reporting screen with spend and booked appointment results
    Campaign reportingSpend tied to the appointments it produced, so budget moves toward the ads that book.

    Booked is not the finish line. Arrivals are.

    Two med spa accounts measured inside the Growbi System, judged on patients who walked in rather than form fills. Each figure comes from the published case study, and results depend on budget, market and offer.

    Case study 01

    Predire Champlain

    Med spa that had never run paid ads. August, twelve months in.

    392 leads at a $16 cost per lead from $6,272 in spend.

    Read the Predire Champlain case study
    Patient arrivals
    163
    Cost per arrival
    $38.48
    Lead-to-arrival rate
    41.6%

    Case study 02

    Nuvera

    Med spa with two years of continuous spend. August, a representative month.

    267 leads from $8,607 in spend.

    Read the Nuvera case study
    Patient arrivals
    147
    Cost per arrival
    $58.55
    Lead-to-arrival rate
    55%
    Press releaseGrowbi Reveals New CPL vs CPA Strategy: Why Precision Beats Lead Volume. It walks through the Predire Champlain account.

    Disconnected tools versus one accountable process

    Forms, inboxes, calendars and ad reports each show part of the customer journey. The Growbi System keeps the whole journey on one record.

    1. Lead source

      The Growbi System

      Source, campaign and ad stay attached to every lead

      Disconnected tools

      Ad platforms and form tools each hold part of the story

    2. Ownership

      The Growbi System

      Every conversation has a named owner and a status

      Disconnected tools

      Leads wait in a shared inbox with no clear owner

    3. Follow-up

      The Growbi System

      A receptionist team works an organized queue with the next action set

      Disconnected tools

      Follow-up depends on whoever remembers

    4. After booking

      The Growbi System

      Confirmations and arrivals are logged on the same record

      Disconnected tools

      The calendar shows bookings, not who arrived

    5. Reporting

      The Growbi System

      Campaigns are judged on appointments and arrivals

      Disconnected tools

      Reports stop at lead count and cost per lead

    Next step

    See the system mapped to your lead flow

    Tell us your market and monthly ad spend. On the call we map your lead sources, team workflow, booking process and reporting needs.

    • Lead sources mapped
    • Booking flow reviewed
    • No obligation

    15 minutes, free, no obligation

    FAQ

    Questions about the Growbi System

    Want to see how it would map to your lead flow? Bring your questions to a free 15-minute call.

    No. It includes a CRM, but it is Growbi's proprietary operating system for connecting lead capture, team conversations, receptionist workflows, booking, attendance and campaign feedback.

    Yes. The team inbox supports conversation ownership and clear working statuses, so active, unassigned, pending and resolved conversations stay visible.

    Yes. Our receptionist operation works inside the same lead process to respond, qualify, follow up, schedule and keep records current around the workflow agreed with your business.

    Yes. Booking and attendance signals continue the journey beyond lead capture, so the team can see which marketing activity produced real appointments and arrivals.

    Yes. The operating model is adapted to your market, qualification rules, appointment process, team responsibilities and customer journey.

    We map your lead sources, qualification rules, response process, booking flow, team ownership and reporting requirements before configuring the operating workflow.

    Guides worth your time

    1. Case studyPredire Champlain case study: 163 arrivals at $38.48 each
    2. Case studyNuvera case study: 147 patients a month, two years running
    3. GuideDental marketing agency: why yours should track production, not leads
    4. GuideMed spa booked appointment guarantees: what they really mean

    We also run campaigns for

    15-minute strategy call

    Turn your lead flow into one accountable process

    Tell us your market and monthly ad spend. We will show where leads drop today and what the Growbi System would track for your business.

    1. Map your lead sources and current follow-up

    2. Review your booking and attendance flow

    3. Agree what your reporting should show

    • Free, no obligation
    • 15 minutes
    • Clear next steps